Document Checklist for Payment Gateways in India
LetsPe
Have questions about the documents required for accepting payments with LetsPe payment gateway? Here’s a documents checklist that you should keep ready according to your business filing status.
Individual Registration Status for a Business
- Photocopy of Pan Card
- Photocopy of Address Proof (Voter ID/ Driving License/ Aadhaar Card/ Passport)
- Bank account proof – Cancelled cheque /passbook/ bank statement (Original). IFSC code and Name should be stamped or bank verification letter
Status of Business Registration - PROPRIETORSHIP
- Photocopy of Pan Card
- Photocopy of Address Proof (Voter ID/ Driving License/ Aadhaar Card/ Passport)
- Bank account proof – Cancelled cheque /passbook/ bank statement (Original). IFSC code and Name should be stamped or bank verification letter
- Photocopy of Govt. Proof of the firm (e.g. GST certificate)- Please confirm that the Proof has Govt. Seal on it)
PARTNERSHIP/LLP BUSINESS STATUS
- Authorization letter for the Signing Authority properly signed and stamped by all partners on the company letter head. (format sent on registered mail ID)
- Bank account proof – Cancelled cheque /passbook/ bank statement of the specific bank account (Original). IFSC code and Name should be stamped or bank verification letter
- Photocopy of Pan Card of the Authorized signatory
- Photocopy of Address Proof of the Authorized signatory (Driving License/ Voter ID/ Aadhaar Card/ Passport)
- Photocopy of Company’s pan card
- Photocopy of Govt. proof of the firm/ Evidence of registration (Please confirm that the Proof has Govt. Seal on it)
- Photocopy of Partnership/ LLP legal document
- Photocopy of Certificate of Incorporation mandatory for LLP
- Announcement for Ultimate Beneficial Ownership (UBO) for beneficiaries with more than 15% interest
Business Registration Status - Private Limited/Public
Limited/Trust/Society
Board Settlement/Authorisation Letter for the Signing Authority legal document signed and printed by partially 1 Directors (other than self) on the company letter head
Bank account proof – Passbook/ Cancelled cheque / bank statement of the bank account (Original). IFSC code and Name should be stamped or bank verification letter
Pan Card Photocopy of the Authorized signatory
Photocopy of Address Proof of Authorised signatory (Driving License/ Voter ID/ Aadhaar Card/ Passport)
Photocopy of Company’s pan card
Certificate of incorporation
Memorandum of Association
Articles of Association
Declaration for Ultimate helpful Ownership (UBO) for beneficiaries with more than 25% interest
Trust Business Registration Status
Certificate of registration
Bank account proof – Cancelled cheque /passbook/ bank statement (Original). IFSC code and Name should be stamped or bank verification letter
Pan Card Photocopy of the Authorized signatory
Signed authorisation letter
Photocopy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of signing authority
Photocopy of Trust’s pan card
List of beneficiaries, settlor (s), trustees
Trust accomplishment
Additional documents needed in case taking donations: Form 80G and Form 12A (not necessary, but good to have)
Business Establishing Status - Society
Certificate of registration
Bank account proof – Passbook/ Cancelled cheque / bank statement of the bank account (Original). IFSC code and Name should be stamped or bank verification letter
Pan Card photocopy of the Authorized signatory
Photocopy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of signing authority
Photocopy of Society pan card
Signed authorisation letter
Bye-laws for Society
Government Registration Status for Businesses
Government pan card
Signed authorisation letter
Pan Card photocopy of the Authorized signatory
Photocopy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of signing authority
Proof of Registration or Office Order
Bank proof- Cancelled cheque Original Copy, IFSC code and Name should be stamped.
Business Registration Status - HUF (Hindu Undivided Family)
HUF pan card
Signed authorisation letter or power of attorney
Photocopy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of the Karta
Pan Card photocopy of the Karta
Bank account proof – Cancelled cheque /passbook/ bank statement (Original). IFSC code and Name should be stamped or bank verification letter
Completing Status of a Business - Local Authority/Artificial Juridical Person
Pan card of the entity
Signed authorisation letter
Pan Card photocopy of the Authorized signatory
Photocopy of Address Proof (Driving License/ Voter ID/ Aadhaar Card/ Passport) of signing authority
Proof of Registration or Office Order
Bank proof- Cancelled cheque Original Copy, IFSC code and Name should be stamped.
Significant Note:
Please confirm that the Name Order/Spellings and Date of Birth on the Address Proof should proper match with details as on Pan Card if not then sent a affidavit (Original Copy) by mentioning the name and DOB as on the Pan card and Name and DOB as on address proof and then announce correct spellings and also announce both names and DOB are of same person
Please confirm that the Name Order/Spellings and Date of Birth on the Address Proof should match with details as on Pan Card if not then sent a affidavit (Original Copy) by mentioning the name and DOB as on the Pan card and Name and DOB as on address proof and then announce correct spellings and also announce both names and DOB are of the same person
Signature done on authorisation letter should be the same as on the personal PAN CARD/ PASSPORT/DRIVING LICENSE.Some information may be directly pulled from sources such as MCA, NSDL or via mechanisms such as penny testing in which case you may not be asked to upload some of these documents
The above is a document checklist for merchants looking to accept payments with LetsPe payment gateway. A detailed and final document checklist will be available on the payment gateway’s dashboard.
